Your process, not ours
Add, rename and reorder the steps, and attach each checkpoint to the step from which it is expected. Files in progress are not disrupted.
Shelter activity
Track every adoption, from application to one-year follow-up
Each file moves forward step by step, along the process your shelter has defined. At the last step, the animal leaves, its kennel is freed and the register is up to date.
Adoption fileOslo · Camille Marchand
Step 4 of 5
- Application24 February
- File27 February
- Interview1 March
- Visitplanned for 8 March
- Contract and departureupcoming
Departure checklist
Application file approved
Phone interview done
Adoption contract signed
Microchip transfer (I-CAD)
- A step-by-step process you control
- Departure checklist ticked off as the file progresses
- 7-day statutory waiting period (French law) flagged
- Follow-up at 7 days, one month and one year
An adoption process that lets nothing slip through
An application in one step
An application creates the file and links the adopter to their directory record if they are already known. Their record describes the home, the household, the other animals and the adoption plans.
Follow-up after the adoption
From the last step, three follow-ups open by themselves: a call a week after departure, a visit at one month, news at one year. You can add more.
In detail
- Five steps to start with
- Application, File, Interview, Visit, Contract and departure: rename them, reorder them, add to them.
- Departure checklist
- File approved, interview, visit, contract signed, fee paid, health booklet handed over, microchip transfer.
- Requests per animal
- A maximum number of open requests per animal, if you wish.
- Advanced search
- Species, vote, checklist, age of the file, and ready-made filters such as “in progress for more than a month”.
- Adoption completed
- The animal becomes “Released”, the “Adoption” exit is entered in the register, and any foster placement ends.
- Follow-ups sorted
- Overdue, upcoming, done: the automatic follow-ups and the ones you add.
Frequently asked questions
Is the seven-day waiting period taken into account?
Yes. For a dog or a cat, the file shows the earliest date the animal can be handed over, seven days after the certificate of commitment and knowledge (required in France) is signed.
Do adopters apply online?
No: the application is entered by the team, from the Adoptions page or the animal’s record.
Can two files concern the same animal?
Yes, up to the limit you set. The same adopter cannot have two open files for the same animal.